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Production expense report template4/15/2024 While OT can be cheaper than a full day, you’ll still want at least three pick-up days to shoot anything you weren’t able to get during principal photography in your film budget. In our template, we include an estimate section for day rates along with space to add in any overtime to monitor your actual expenses. Everything from craft services to police personnel is in play. In this second section, you can add expenses and crew pay associated with filming days. Specific crew may need more days to prep depending on your project, so run your proposed budget by a mentor or more seasoned producer to get a clearer picture (pun intended).Ĭheck out our full pre-production guide to help you more with planning. When it comes to commercials, this will vary depending on if there is a script and the length of the shoot. Low-budget films can be a little craftier and have a limited number locations, and can sometimes even film up to 10 pages. Many films average roughly five pages of a film's script per day. Map out schedules for rehearsals, prep, scouting, and anything else that needs to happen before everyone gets to set. Pre-production can easily turn into a long, unorganized, and expensive period. Here, you can track your ADs, DP, gaffers, and anyone else you need in pre-production. Our spreadsheet includes a dedicated pre-production budget template section to help. Add costs for pre-production and wrap crew If you’d like to follow along from the film budget template we’ve provided, you can also download it here. Watch the video below where Crimson Engine goes over how film budget breakdown examples for $10,000 vs $100,000 vs $1 million. Though specific expenses can vary by production type-commercial, film, short, TV show, etc.-there is a commonality and universal reasoning behind why budgets are necessary. And of course, your budget will determine how much insurance coverage and premiums you can expect to pay.For example, a famous actor may hear about the budget for a film, love the script, and see it as a labor of love versus something that can pay for a vacation home in Tahoe. Having a documented budget can affect the potential costs for specific talent and crew.Plus, if needed, you can also reallocate part of the film’s budget by being able to quickly see what can come off your existing budget. When an unexpected expense comes up, it will be far easier to have a clear cushion put aside for an issue.Knowing your costs per day after going through a script breakdown, ensures your production plans are financially possible. You can ensure you’re able to film what your team has in mind.But because budgeting it’s so critical to the filmmaking process, we’ll expand. If you’re reading this, you probably understand the importance of developing and keeping track of a film budget throughout. Next, you’ll need to develop a firm and trackable budget. When you’re putting together a preliminary budget to pitch investors, keep in mind you’ll need comps to your project’s genre.įor example, if you’re shooting a small budget documentary, you’ll need to share similar projects’ budgets and their results.Įntertainment lawyers and sales agents can be great resources here for discovering a comparable sample film budget. The Other category of a preliminary film budget format can contain everything from marketing and distribution expenses to production insurance. Other - If this were a category on Jeopardy, it would be Potent Potables.Below the Line Post - This encompasses post-production costs including visual effects, editing, and post facilities.Below the Line - This covers expenses from pre-production to filming such as equipment, crew, locations, permits, and vehicles.Above the line can also cover any development-related expenses such as producer fees and acquiring the rights to film a project. Above the Line - This includes costs associated with your director, producers, writer(s), and principal actors.While you can slice and dice a film budget format in a hundred ways, a preliminary budget can include these categories: Yes, there are a ton of things that make up a film budget. Any quotes from cast, crew, vendors, and other expenses are firmer so the budget contains clearer projections. Second film budget - Put this together once financing is in place.Though, if you’re filming a short and don’t need any outside funding, a one-phase approach where you put together a two-page film budget breakdown may suffice. This is often a one to two page summary of major line items like development. The preliminary budget - This is a more generalized version of a proposed budget for a production used to get financing for the film.Typically, film budgets break down into two phases: First things first, what makes up a film budget?
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